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FOR PEOPLE WHO RUN EVENTS WITH VOLUNTEERS2026
Keep
everybody
moving.
Plan the day. Give everyone a shift. See who's here, who's late, and who needs a hand.
SOUND FAMILIAR?
The plan was fine until people showed up.
Twelve people, four jobs, one morning. Somebody didn't get the message. Somebody is at the wrong gate. Nobody knows who has the keys.
07:30 · SETUPMaia ✓
07:30 · PARKINGMarcus ???
08:00 OR 08:30? · REGISTRATIONNacari
08:00 · GATE A OR B?Leo
NOBODY ASSIGNEDCleanup
WHO HAS THEKeys?
Put it all in one place.
Every team gets a color. Every shift gets a time. Every person gets one of each. When something goes wrong, it shows up right where it happened, and the people who need to know, know.
SSETUP
07:30
08:15
09:00
RREGISTRATION
08:00
10:00
12:00
PPARKING
07:45
09:30
11:30
CCLEANUP
14:00
14:00
15:30
HERECONFIRMEDRUNNING LATENEEDS HELPSORTED
THE APP
One board.
Three views.
Organizers see the whole day. Team leads see their team. Volunteers see one shift and one button. Same board, three views.
- 1SET UPPick a template, name your teams and shifts. Volunteers join with a code or QR. Full shifts close automatically.
- 2MESSAGESend to everyone or one team. Questions go to the team lead first, then to you.
- 3WATCHCheck-ins and notes show up as they happen. Keep your event connection open for updates.
- 4WRAP UPEnd the day and everyone is checked out. Keep notes for next time and a summary of who did what.
USE WEB APP WEB · IPHONE APP IN DEVELOPMENT
START FROM A TEMPLATE
RENAME ANYTHING · ADD YOUR OWN TEAMS
CCommunity daySETUP · REGISTRATION · PARKING · CLEANUP
WWeddingUSHERS · CEREMONY · RECEPTION · TEARDOWN
SSports eventCOURSE · WATER · FINISH LINE · MEDICAL
FFestivalGATES · STAGE · VENDORS · SAFETY
+Start blankYOUR TEAMS · YOUR DAY